Hosted Exchange - Email, Contacts, Calendars, Tasks.

Powerful, Simple Enterprise-Class Email for Your Business

Microsoft Exchange delivers the enterprise-grade security and reliability that businesses require, but a pricey Exchange server may not be in your budget. Thankfully our affordable Hosted Exchange solutions provide all of the power and flexibility of an in-house Exchange server, with the added benefits of being more flexible and more secure, because your emails are stored on our secure, redundant cloud servers, so you don't have to worry about losing a thing.

Enterprise-Class Email Demands Enterprise-Class Support

You didn't think we were just going to give you all the great tools that are Exchange and leave you to figure it out on your own, did you? Of course not! Our Hosted Exchange comes with the same great MapleTronics support that you can expect to experience from all of our solutions. We can manage your exchange accounts for you, and if you call in, you can be sure you are working with a trained local technician.

Hosted Exchange Plans

Basic

  • 500 MB storage per mailbox
  • In and outbound filtering
  • Spooling
  • POP or Imap
  • Outlook Web access
  • Active Sync (Mobile Sync)
  • Shared Calendar, tasks contacts
  • Unified messaging
  • Compliance management
  • Data Loss prevention

Optional

  • Outlook
  • Encryption
  • Email Archiving (1-10 years)

Standard

  • 25 GB storage per mailbox
  • In and outbound filtering
  • Spooling
  • MAPI
  • Outlook Web access
  • Active Sync (Mobile Sync)
  • Shared Calendar, tasks contacts
  • Unified messaging
  • Compliance management
  • Data Loss prevention

Optional

  • Outlook
  • Encryption
  • Email Archiving (1-10 years)

Enterprise

  • 25 GB storage per mailbox
  • In and outbound filtering
  • Spooling
  • MAPI
  • Outlook Web access
  • Active Sync (Mobile Sync)
  • Shared Calendar, tasks contacts
  • Unified messaging
  • Compliance management
  • Data Loss prevention

Optional

  • Outlook
  • Encryption
  • Email Archiving (1-10 years)

Features

You Need a Place To Store Everything

You get up to 25GB per mailboxes, so you don't have to worry about running out of space. Store and search all of your emails, even the really old ones. Your emails are stored in our secure cloud servers, so you don't have to worry about losing a thing.

Easily Share Calendars, Tasks, and Contacts

You'll easily be able to manage the information you deal with most everyday, and allow fluid collaboration between colleagues: share emails, calendars, tasks, and folders. It's simple to use these management tools to keep everyone on the same page."

Protect Your Email and Block Spam

Our Hosted Exchange comes bundled with our powerful Email Protection. Going beyond anti-spam and malware protection, it integrates data loss prevention technology, content-based policy enforcement, encryption, and continuity services to ensure email access in the event of a server outage. In other words it does a lot of cool stuff to protect your email and keep you safe. Learn more about Email Protection.

Manage It All with Microsoft Outlook

You need a way to take advantage of all the great functions of Exchange, and that's where Microsoft Outlook comes in. Chances are you've used Outlook at some point in your life, but if you have never used it with Exchange, you've never seen it shine. With our Hosted Exchange there is no need to buy a copy of Outlook, because Outlook is an available add-on for every user. Learn more about Outlook from Microsoft.

Outlook Web Access - Access From Anywhere.

With Outlook Web Access, you can use any web browser to access your Hosted Exchange mailbox, calendars, tasks, and contacts from any computer with an Internet connection. It is an effective solution for people who require roaming, remote access, or use different computers all the time.

Where Would We Be Without Our Mobile Devices?

Microsoft ActiveSync ensures that you always have the most current data when you are on the go. Synchronize any device that supports ActiveSync (This includes iPhones, iPads, and Android devices.) with your Hosted Exchange account and access your live email, contacts, tasks and calendar.

FAQs

I currently use Outlook with a POP3 account. Why would I want to switch to Hosted Exchange?

Outlook offers mail, calendar, contacts and tasks for a single user. When you add Exchange, you now have access to the same features for your group, including meetings, and access to one another’s calendars. You also have access to public folders, which can be shared between group members. These folders can contain email messages, files, contacts, calendars, tasks, and memos.

What Info will you need to start getting everthing setup?

We either need to host your domain name services (DNS) or your current DNS host can point your MX record at our Hosted Exchange servers.

Since you are scanning messages for viruses, do I still need an anti-virus client on my workstation?

Yes, everyone should be running a good updated anti-virus client. We recommend Eset Comprehensive Endpoint Protection.

Do you offer Sharepoint?

No, we currently do not offer SharePoint, but we may in the future.

Is there a size limit on mailboxes?

Yes,the basic plan comes with 512 MB of storage, and the standard and enterprise plans come with 25GB and have a maximum size of 40 GB. Storage can be added in 5 GB blocks. Additional space can be allocated on a per mailbox basis.

Do I need a domain name?

Yes, a domain name is needed so that you can have [email protected] You can use your existing domain name or we can register a new one for you.

What operating systems are supported in the Hosted Exchange environment?

  • Windows 7 (32 & 64-bit)
  • Windows Vista (32 and 64-bit)
  • Windows XP with Service Pack 2 (32 and 64-bit)
  • Windows XP with Service Pack 3 (32 and 64-bit)
  • Mac OS X 10.5
  • Mac OS X 10.6

What version of Outlook is supported?

  • Outlook 2007, 2010, and 2013
  • Outlook 2011 for Mac

What is the maximum message size allowed through the Hosted Exchange system?

The maximum message sized is 25 MB.

How many people can I send one email to?

The Hosted Exchange Environment has recipient limits set to 200 email addresses per message.

What happens if I delete an email?

The deleted email will go into the deleted items folder. If the email is not in deleted Items users can Recover Deleted Items for 30 days from the time it was deleted. Beyond 30 days the item is not able to be recovered.

What happens if I delete a mailbox and need it back?

Mailboxes can be recovered for 30 days. After 30 days the mailbox is not recoverable.

Is there anything that happens automatically with my mailbox?

Retention policies are setup on the Deleted Items folder and Junk Mail folder. Items that are in these folders for greater than 30 days will be deleted. Items can be recovered for 30 days past the deletion date through the Recover Deleted Items feature in Exchange.

How is the Exchange System backed up?

The Hosted Exchange system is setup in a highly redundant configuration to ensure that there is no data loss. In addition to the High Availability setup the Exchange environment is backed up on a daily basis.

Is there any Anti-Spam or Antivirus Filtering included with Hosted Exchange?

Yes, MapleTronics Email Protection is included in the cost of the mailbox. Users will have the ability to configure their filtering level from the Email Protection console.

What if I have copiers or Fax machines that need to send email?

A mailbox is required for these types of devices. One mailbox can be shared throughout the company (ie multiple MFP's can use the same email box). Each device must support secure SMTP authentication. If the MFP's do not support secure authentication then they must relay through a server on-site that can securely authenticate with the Hosted Exchange environment.

What about Email Encryption?

Email Encryption is available as an add-on.

What about email archiving?

Email Archiving is available as an add-on service to the Hosted Exchange Environment.

Can I connect with IMAP to the Hosted Exchange environment?

Yes, but only using secure IMAP. (Port 993)

Can I POP mail from the Hosted Exchange Environment?

Yes, but only using secure POP3. (Port 995)

Can I sync my email, calendar, and contacts to my phone or tablet?

The Exchange Basic plan will let your device make a POP3 or IMAP connection to retrieve and send your email. The Basic plan does not let you sync your contacts, or calendar with your mobile device. Additionally, email that is read, sent or received does not sync with the Hosted Exchange Servers. For example if you send an email from your mobile device the sent message will not show up in Outlook.

The Exchange Standard and Enterprise plans utilize ActiveSync to synchronize email, calendars, and contacts with your mobile device. So, if you send an email, add a calendar appointment, or change a contact on your mobile device those changes will be reflected in Outlook or Outlook Web Access.

How do I login to Outlook Web Access (OWA)?

To check your hosted exchange email from anywhere simply browse to http://mail.hostminnow.com and login with your email address and password. The first time you login you will need to choose your language and time zone.

If you have ever used the Outlook desktop app you will notice that the interface is pretty much the same.

How do I setup Automatic Replies/Out of Office Replies from Outlook Web Access (OWA)?

  1. Click “Options” on the upper right corner
  2. Choose “Set Automatic Replies” from the dropdown
  3. Enable out of office reply by clicking the radio button “Send automatic replies”
  4. Set the start and end time for the reply
  5. Enter the information you want your internal and external senders to receive
  6. Click Save in the lower right

How do I setup Inbox Rules from Outlook Web Access (OWA)?

  1. Click “Options” on the upper right corner
  2. Choose “Create an Inbox Rule” from the dropdown
  3. Use the interface to create the needed rule(s)

How do I change my password?

  1. Browse to hostminnow.com and login
  2. Choose “Change Password” from the left-hand side of the screen

What if I forget my password?

  1. Browse to hostminnow.com
  2. Choose “Forgot Password”
  3. Answer the challenge message
  4. Enter your new password
  5. Click “Change Password”