Moving to the cloud can be a big decision for any business. The benefits of Microsoft 365 make the decision a little bit easier. We've listed some of the major benefits below.
Work anywhere, anytime.
A major benefit to Microsoft 365 is the ability to work from anywhere as long as you have access to internet connection. Office 365 is entirely cloud-based, which means you can access your email, files, and Office Programs (Word, PowerPoint, Excel) from any location as well as on any device. If you have a plan that includes the desktop version of Office, they can be installed on up to 5 devices per user.
This feature is extra helpful for companies with remote employees, multiple locations and companies with employees who travel often.
Collaboration Made Easy
A super versatile tool within the Microsoft 365 suite is Teams. If your organization uses teams you'll appreciate the collaboration features of Microsoft 365. You no longer have to worry about outdated versions being shared or missing an update on a document.
Everyone who needs to contribute to or edit a document, spreadsheet, or presentation can work on the same version in real time and view real-time changes made by teammates.
You can also share direct access to your files cutting out the need to send files as attachments. This allows your team to make changes to one file rather than having multiple copies. Versioning is included in case you need to go back to an older version.
Updates Included
One pain that came with previous versions of Office apps was the need to eventually buy new versions as old versions became outdated. Microsoft 365 negates that need. With you subscription to Microsoft 365 you'll always have access to the latest versions of Office at no additional charge.
Plans with Many Options
There are several different Microsoft 365 business and enterprise plans to choose from. Not everyone in your organization is going to need the exact same thing, with Microsoft 365 you can mix and match plans so you don't have to pay for more than you need.
Advanced Security Features
One of the biggest misconceptions about the cloud is that it's not safe. In reality, it isn't necessarily any more or less safe than an on-premise system. It's all in how you use it and what security measures you put in place. Microsoft 365 has a lot of built in security features to keep your company's data safe. Some of the top security features include:
Encrypted email: This keeps anyone other than the intended recipient from reading your email
Data Loss Prevention: This is a set of policies that checks and prevents sensitive information (like social security numbers) from leaving your organization via email.
Mobile Device Management: These features allow you to control Office on your employees phones to protect company information. If an employee’s phone is lost or stolen, it can be remotely wiped to prevent anyone who shouldn’t have access from getting to company data.
Advanced Threat Analytics (ATA): ATA uses analytics and machine learning to detect and alert you to suspicious behavior on your network. Our favorite part of this? It will scan emails as they come into your network for malicious links and attachments and if it detects something fishy, it’ll prevent the malicious attachment from getting in. Your employees will still get the email, but will get a message explaining why the attachment isn’t there. This can go a long way to preventing a data breach due to human error.
These are just a few highlights of the security features in Microsoft 365, and there are certainly many more available. Please note that these features aren't available on all plans. To have everyone in your organization covered you'll have to get them all on plans that include it or purchase it as an add on.
Are you considering Microsoft 365 for Your Organization? Schedule a consultation today to see if Microsoft 365 is the right choice for your organization.